Broadstaff
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http://www.broadstaff.net
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Administrative Assistant-(341)
Posted: 06/02/2025
2025-06-02
2025-07-20
Job Number: 9716
Job Description
- Hybrid in Boston, MA Office (Tues-Thurs in office, M/F from home)
- Hours: 8:30 AM - 5 PM
- Candidates that are upbeat and personable.
- 3 years of experience working in a corporate environment needed; candidates right out of College are not a fit
We are seeking an Administrative Assistant to assist the Corporate Tax organization. The Tax Administrator is involved in processing invoices, tracking contracts and budgets, submitting expense reports, sorting mail, managing our Tax Operations Management System, organizing team lunches/events, following up with local tax authorities regarding tax notices, preparing simple informative filings and other tax-related projects.
Description
• Process invoices and expenses and reconcile to the yearly budget using Excel.
• Open and sort mail, scan into Sharepoint and share with Tax team.
• Mail required tax returns and related filings with certified receipts.
• Manage the customized Sharepoint site used by the Tax Department.
• Process and manage check requests for tax filings and notices.
• Organize team events/lunches
• Assist with responding to inquiries from tax authorities in connection with tax notices.
• Prepare simple informative only filings.
Education
• 4 year Bachelor’s degree required
Experience
• 3 years experience in a corporate environment
• Experience with Microsoft Office applications
• Able to learn new tools and technologies for process and system improvements
• Strong follow-up skills, ability to organize applicable timelines and follow up with internal and external customer needs
• Strong written and oral communication skills: including the ability to present ideas and suggestions clearly and effectively
• Consistent attention to detail
• Ability to work with different functional groups and levels of employees to effectively and professionally achieve results
• Strong organizational skills: ability to accomplish multiple tasks within the agreed timeframes through effective prioritization of duties and functions in a fast-paced environment
Broadstaff, LLC., provides equal employment opportunities to all qualified individuals without regard to race, color, religion, sex, gender identity or expression, sexual orientation, pregnancy, age, national origin, physical or mental disability, military or veteran status, genetic information, or any other protected classification protected by federal, state or local laws.
- Hours: 8:30 AM - 5 PM
- Candidates that are upbeat and personable.
- 3 years of experience working in a corporate environment needed; candidates right out of College are not a fit
We are seeking an Administrative Assistant to assist the Corporate Tax organization. The Tax Administrator is involved in processing invoices, tracking contracts and budgets, submitting expense reports, sorting mail, managing our Tax Operations Management System, organizing team lunches/events, following up with local tax authorities regarding tax notices, preparing simple informative filings and other tax-related projects.
Description
• Process invoices and expenses and reconcile to the yearly budget using Excel.
• Open and sort mail, scan into Sharepoint and share with Tax team.
• Mail required tax returns and related filings with certified receipts.
• Manage the customized Sharepoint site used by the Tax Department.
• Process and manage check requests for tax filings and notices.
• Organize team events/lunches
• Assist with responding to inquiries from tax authorities in connection with tax notices.
• Prepare simple informative only filings.
Education
• 4 year Bachelor’s degree required
Experience
• 3 years experience in a corporate environment
• Experience with Microsoft Office applications
• Able to learn new tools and technologies for process and system improvements
• Strong follow-up skills, ability to organize applicable timelines and follow up with internal and external customer needs
• Strong written and oral communication skills: including the ability to present ideas and suggestions clearly and effectively
• Consistent attention to detail
• Ability to work with different functional groups and levels of employees to effectively and professionally achieve results
• Strong organizational skills: ability to accomplish multiple tasks within the agreed timeframes through effective prioritization of duties and functions in a fast-paced environment
Broadstaff, LLC., provides equal employment opportunities to all qualified individuals without regard to race, color, religion, sex, gender identity or expression, sexual orientation, pregnancy, age, national origin, physical or mental disability, military or veteran status, genetic information, or any other protected classification protected by federal, state or local laws.
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