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Operations Coordinator FL/ 2841

West Palm Beach, FL 33411

Posted: 01/05/2024 Job Number: 8008

Job Description

Supports a Project Delivery Team with assigned tasks, projects and could include, but is not limited to, the following: correspondence, various administration tasks, tracking project deliverables, dates and monitoring deadlines, running daily and weekly reports from various databases, provides regular and timely reports highlighting variances as they arise and managing office locations (supplies, meeting support).
• Updates necessary tracking system(s) to ensure that status updates are maintained with complete accuracy, including third party management systems specifically Power BI and Excel.
• Creates and distributes correspondence relevant to the team, project or program (internal and external).
• Manages financials and invoicing inbox for the District Operations & Engineering teams, communicating with local vendors and reporting on monthly financial targets.
• Assists with administrative preparation for various meetings.
• Assists third-party vendors with their compliance status to ensure on-time payment.
• Communicates issues to management prior to reaching critical status.
• Develops and maintains accurate and complete files for projects and programs; continues to monitor for integrity and completeness.
• Provides ad hoc reports as requested.
• Provides additional administrative support as required, including support on quarterly workflows.
High school diploma or equivalent
Associate degree or equivalent work experience preferred
Experience/Minimum Requirements
One (1)+ years in a general business environment with project coordination and/or administrative support experience preferred
Other Skills/Abilities
• Computer skills using Microsoft Office and ability to quickly learn a variety of new tracking and software programs
• Strong Power BI skills
• Excellent organizational/administrative skills
• Strong interpersonal skills
• Strong Excel, Visio, Word and PowerPoint skills
• Ability to thrive in a dynamic problem-solving environment
• Ability to multi-task in a fast-paced environment
• Customer service orientation with a strong problem-solving approach
• Strong communication skills
• Basic telecommunications experience/knowledge preferred

Broadstaff, LLC., provides equal employment opportunities to all qualified individuals without regard to race, color, religion, sex, gender identity or expression, sexual orientation, pregnancy, age, national origin, physical or mental disability, military or veteran status, genetic information, or any other protected classification protected by federal, state or local laws. 
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About West Palm Beach, FL

Dreaming of a career in sunny West Palm Beach, Florida? Look no further! Explore exciting job opportunities in this vibrant area known for its luxurious beaches, upscale shopping at Worth Avenue, lively Clematis Street nightlife, and beautiful waterfront views along the Intracoastal Waterway. With a mix of cultural attractions like the Norton Museum of Art, The Kravis Center for the Performing Arts, and the trendy food scene featuring fresh seafood and farm-to-table dining, West Palm Beach offers a unique blend of work and play. Discover growth opportunities and a thriving community that will inspire you to take your career to new heights in this enchanting city. Embrace the charm of West Palm Beach as you browse through our job listings and start your journey today!

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